Staffing & Recruiting Candidate Screening Workforce

The problem this solves

Recruiting teams spend a significant portion of their time on repetitive, top-of-funnel activities like sourcing, scheduling, and conducting initial phone screens. This manual effort limits their capacity to handle a high volume of job requisitions and slows down the time-to-fill for critical roles. It also introduces variability in the screening process, making it difficult to consistently identify the best candidates early on.

How the workforce works

1. Step 1

   Requisition Matching

   Continuously identifies qualified candidates within the ATS who are a strong fit for newly opened job requisitions.

   This agent monitors the Applicant Tracking System for new or updated job requisitions. It parses the job requirements and then searches the existing candidate database to find profiles that match the specified skills, experience, and qualifications, creating an initial longlist for outreach.

   Applicant Tracking System
2. Step 2

   Screening Coordination

   Automatically contacts longlisted candidates to schedule a time for the AI-powered phone screen.

   This agent takes the list of qualified candidates and initiates an automated email outreach campaign. It provides a booking link that allows candidates to self-schedule their AI phone screen based on available slots, sending confirmations and reminders to minimize no-shows.

   Applicant Tracking SystemEmailScheduling System
3. Step 3

   AI Phone Screener

   Conducts a consistent, structured, and unbiased initial phone screen with scheduled candidates using a conversational AI.

   At the scheduled time, this agent initiates a voice call with the candidate. It uses the screening questions associated with the specific job requisition in the ATS to assess core qualifications, experience, and interest, recording and transcribing the conversation for analysis.

   Scheduling SystemApplicant Tracking System
4. Step 4

   Candidate Profile Sync

   Updates candidate profiles in the ATS with AI screening notes, scores, and updated workflow statuses.

   This agent takes the structured output from the AI Phone Screener and syncs it to the corresponding candidate record in the ATS. It logs the interview transcript, assessment summary, and qualification score, then updates the candidate's status to either advance them to the next stage or disposition them based on pre-set rules.

   Applicant Tracking System

Frequently asked questions

How does the AI know which questions to ask during the phone screen?

The AI Phone Screener agent connects directly to your Applicant Tracking System (ATS). It dynamically pulls the specific screening questions associated with the job requisition the candidate is being interviewed for, ensuring every screen is relevant and consistent with your team's requirements.

Can this system handle a high volume of open job requisitions simultaneously?

Yes, the workforce is designed for high-volume recruiting. The Requisition Matching agent constantly monitors for new jobs, and the AI screener can conduct hundreds of interviews in parallel, 24/7. This allows you to scale your screening capacity instantly without adding headcount.

How are the results of the AI phone screen delivered to our human recruiters?

The results are automatically synced back into your ATS. The Candidate Profile Sync agent updates the candidate's record with a full transcript of the call, a summarized assessment, a qualification score, and an updated workflow status. This provides recruiters with a complete, structured package to review, allowing them to focus only on the most qualified candidates.

What happens if a candidate doesn't match any open jobs right now?

The Requisition Matching agent continuously scans your entire candidate database. When a new job opens that matches the qualifications of a previously screened or sourced candidate, it automatically adds them to the longlist for that new role, ensuring you maximize the value of your existing talent pool.